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Annual General Meeting

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Our AGM is on Weds 7th October - join us

If you would like to attend the AGM by Zoom please contact us for details: tel 0300 111 1919

The AGM papers for signed up voting members are here

If you would like to attend the AGM by Zoom please contact us for details: tel 0300 111 1919

The AGM papers for signed up voting members are here

Formal notice

CARERS IN BEDFORDSHIRE (the “Company”)

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that an Annual General Meeting of the Company will be held at the Carers in Bedfordshire offices in the Pilgrim Centre, Brickhill Drive, Bedford MK41 7PZ and via Zoom on 7th October 2020 at 10.30am to transact the following business:

Ordinary Resolutions:

  • Adoption of the Annual Report and Financial Statements for 2019/20
  • Election as directors of the company of
    • David Dwyer
    • Jacqueline Fincham
  • Re Election as directors of the company of
    • Sue Lowe
    • Emma Wilkinson
    • Barry Wootton
  • The re-appointment of auditors, Keens Shay Keens.

 By order of the Board

Emma Wilkinson, Chair  
14th Sept 2020

Registered Office: Pilgrim Centre, Brickhill Drive, Bedford, MK41 7PZ

In accordance with s.324 of the Companies Act 2006 as a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting.

Agenda

7th October 2020
Registration between 9.45- 10.15am for 10.30am start
The Pilgrim Centre, Brickhill Drive, Bedford MK41 7PZ
And via Zoom

Agenda 

Welcome

Housekeeping and Introductions

Emma Wilkinson, Chair

Apologies for absence

Emma Wilkinson, Chair

Chair’s remarks

Emma Wilkinson, Chair

Minutes of last year’s meeting

Emma Wilkinson, Chair

Carers in Bedfordshire Annual Review

Chris Stelling, CEO

Presentation of the Accounts for the year ending 31st March 2020 and appointment of KSK as auditors for the forthcoming year

Graham Mills, Treasurer and Trustee Director

Board elections

Emma Wilkinson, Chair

Any other business

Emma Wilkinson, Chair

Closing remarks

Emma Wilkinson, Chair

Download Agenda AGM 2020

Voting by Proxy


A proxy options have been sent to all voting members who are unable to attend

Notes to the proxy form

  • As a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a General Meeting of the Company. You can only appoint a proxy using the procedures set out in these notes.
  • Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person, your proxy appointment will automatically be terminated.
  • A proxy does not need to be a member of the Company but must attend the Meeting to represent you. To appoint as a proxy a person other than the Chair of the meeting, set out their full name and address above.
  • If you sign and return this proxy form with no name set out above, the Chair of the meeting will be deemed your proxy. Where you appoint as your proxy someone other than the Chair, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions.
  • If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy (not the Chair) and give your instructions directly to them.
  • If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.
  • To appoint a proxy using the proxy form, the form must be completed and signed; sent or delivered to the Company at Pilgrim Centre, Brickhill Drive, Bedford, MK41 7PZ; and
  • received by the Company no later than 00am on 28th September 2020.
  • Any power of attorney or any authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.

Changing proxy instructions

  • To change your proxy instructions simply submit a new proxy appointment using the method set out above. Note that the cut-off time for receipt of proxy appointments (see above) also applies in relation to amended instructions; any amended proxy appointment received after the relevant cut-off time will be disregarded.
  • If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.

Termination of proxy appointments

  • In order to revoke a proxy instruction (if you do not attend the AGM yourself) you will need to inform the Company by sending an email to tracey.This email address is being protected from spambots. You need JavaScript enabled to view it. or signed letter clearly stating your intention to revoke your proxy appointment to Carers in Bedfordshire, Pilgrim Centre, Brickhill Drive, Bedford, MK41 7PZ;.
  • In the case of a member which is a company, the revocation notice must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the revocation notice is signed (or a duly certified copy of such power or authority) must be included with the revocation notice.
  • In either case, the revocation notice must be received by the Company no later than 00am on 5th October 2020.
  • If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
  • Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

Communication

  • Except as provided above, members who have general queries about the Meeting should contact Tracey Gill, Company Secretary on either 0300 111 1919 or tracey.This email address is being protected from spambots. You need JavaScript enabled to view it.. Unfortunately no other methods of communication can be accepted with regard to this Annual General Meeting.

If you have any more questions, please contact

Carol Solaiman, Development & Engagement Lead at Carers in Bedfordshire on tel 0300 111 1919 or email This email address is being protected from spambots. You need JavaScript enabled to view it.

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